Whether you’re working on a document together or sharing a report, most businesses require the ability to share files and folders with other employees and sync files across devices. Finding a suitable storage solution can be difficult, so we compiled a list of the top five cloud storage services for businesses.
If you need a quick response, go to Sync.com. Our top pick is business, but the other four business cloud storage solutions are also excellent options. In addition to listing our five top picks, we’ll discuss what to look for in a storage provider, whether it’s for small business cloud storage or a solution for enterprise applications.
The 5 Best Business Cloud Storage Options:
We chose a few providers from our list of the best cloud storage services, but you can’t expect a good personal cloud storage service to work in a business setting. Despite the fact that the fundamentals are the same, business cloud storage typically includes more features, such as user management and third-party app integrations.
Versioning features, secure, and low-cost Sync.com for Business
Egnyte Connect – Numerous integrations, reasonable pricing, and secure key management
Box Business offers unlimited storage, a wide range of integrations, and is simple to use.
Dropbox for Business offers syncing and sharing capabilities, as well as numerous integrations and scalable storage.
MEGA.nz – A low-cost, unlimited storage service with a secure messaging app.
For the majority of users, Sync.com Business is the best option, as it provides a secure and affordable solution with excellent versioning capabilities.
Free Cloud Storage for Small Businesses:
You can get away with free cloud storage if your company is small and doesn’t require a lot of storage space. The big three – those being Dropbox, Google Drive and OneDrive – work well for this purpose. You most likely already have an account, and teaching your staff the ropes (assuming they don’t already know them) can be quite simple.
That isn’t to claim that those firms offer the finest free cloud storage for small businesses. Our number-three provider in this roundup, Box, offers a free plan for personal use, as does Sync.com and Dropbox. These plans are for personal use, nevertheless. There will be no user management, access logs, or third-party integrations as a result.
In fact, we’re not aware of any service that provides free storage specifically for businesses. In most cases, you can easily share files and store important documents in the cloud using any free personal service. Anything beyond that is considered proper business cloud storage, which is expensive.
If all you need is limited syncing and sharing capabilities, our best free online storage guide can help you find a service provider if you’re willing to put up with some strict storage limits.
How to Select the Most Appropriate Cloud Storage for Your Small Business
Now that we’ve gone over our top five picks for the best business cloud storage, we’d like to show you how we came to our conclusions. You’ll also know what to look for with other services if one of the five storage solutions doesn’t work for you.
This is the feature that distinguishes business cloud storage from personal cloud storage. It’s all about options when it comes to user management. It’s better if administrators have more control over what users can access. Activity logs and remote access to revoke functionality, which go hand in hand with that, are also important.
Of course, it depends on how sensitive your firm’s data is, but whether you run a tiny business or a large corporation, security is usually a top priority. When it comes to security, encryption is the way to go (read our description of encryption). It’s not just about the “how” of encryption, but also about the “when.”
There’s at-rest encryption, which can happen on either the client or the server. Client-side encryption is favored since your data is encrypted before it leaves your computer (server-side happens once your data has been transferred to the cloud storage service). There’s also in-transit encryption, which adds an extra layer of security to your data as it travels over the internet.
Privacy and security are intertwined. A certain degree of data collecting is required – for example, your users’ email addresses – but there is a limit. Basically, we looked to see if a service provider was peeking through your account’s stuff (such is the case for JustCloud).
When it comes to cloud storage for your business, cost is a big consideration. That’s because, in almost all circumstances, pricing scales with the size of your business. The name of the game is per-user per-month pricing, thus the more users you have, the higher your overall bill will be.
To make matters worse, some providers provide numerous tiers with varying amounts of storage space based on how much you spend.
With their scalable storage formats, services like Dropbox Business, MEGA.nz, and G Suite become quite appealing. We consider everything, including storage capacity, while determining pricing. In some cases, a more expensive service is the superior choice.
It should go without saying that when choosing a cloud storage service, speed is crucial. The reason for this is simple for businesses: faster uploads and downloads mean your employees have access to the files they need, well, faster. Every service we review is put through a speed test, with upload and download times recorded.
However, upload times are more important. Unless you exclusively manage your storage via a web application, you’ll usually be able to access what you need right from your desktop. This places a greater emphasis on uploading and syncing files rather than downloading them.
Locations of the Servers:
The speed of the servers is affected by their location. The sooner you can upload your files, the closer the data center is. However, server locations are significant for reasons other than performance. If you’re working with sensitive data, data residency is an important consideration. Similarly, different countries have varied data privacy rules, which may be significant to your business.